App-Store

In the App-Store, super admins connect fepli to services of other providers and switch on functions that fepli itself brings along.

Location: Settings > App-Store. Visible to: super admins.

An app is a function through a provider, e.g. SMS notifications through Brevo. The same function can exist through several providers.

Catalogue

Element	Content
Search	“Search apps …” Searches name, provider, description and group of the apps. Without a match: “No app found.” with Reset filters
Status	All, Set up, Not set up, each with the number of apps. Set up counts the apps that are working.
What is an app?	Opens the App-Store page of the manual.
Groups	Team & child protection, Writing offers & proofs, Communication with SMS, Replies by email and Delivery tracking, Payments, Website with CMS, Maps and Web statistics, API & embedding, Admin panel. An app is listed with the part of fepli in which its effect becomes visible.
Card	Name, provider, description, state, destination of the data and link. The card opens the app.
Destination of the data	Germany, EU, USA or Local next to the state; USA with a warning sign. Local means: the app transfers nothing to third parties.
Link of the card	Label per state: Set up, Switch on, Open, Check, Change over

States

State	Meaning
Connected	The app works with the credentials that are saved here.
Switched on with a lock	The app works with the account that the installation sets. It cannot be changed here.
Not used	The installation sets an account although credentials are saved here. The saved credentials are not used. The card has a red border, its link reads Check.
Not available	In the app's group only one provider runs at a time, and another one is set up. The card is pale and names the reason (Groups with one provider).
Not connected	The app does not work. Credentials are missing, or the app is not switched on.
Waiting	The app is switched on, but an app it builds on is off. The badge is yellow, the link of the card reads Open. Credentials and settings are kept. As soon as the requirement is on again, the app works again (Requirements).
Switched on, Switched off	States of an app without an account with a provider

Groups with one provider

In the groups SMS, Replies by email, Delivery tracking, Maps and Web statistics, only one provider runs at a time.

Case	Content
No provider set up	Every app of the group shows Not connected: “No provider is set up for {group} yet.”
One provider set up	The other apps of the group show Not available: “{provider} is set up for {group}. Only one runs at a time.” Link of the card: Change over
Changing over	The app shows “Not available while {provider} is set up.” Connect and replace saves the credentials and changes the group over. Message: “{group} now runs via {provider}.” The credentials of the previous provider stay saved.
Set by the installation	If the installation sets the provider, the others show “{provider} is set up for {group} – set by the installation.” The card has no link for changing over, and the app can only be closed: “The installation sets {provider} for {group}. This cannot be changed here.”

In the groups Writing offers and Payments, several apps work at the same time.

Requirements

Some apps build on another app. pmPayment needs the app Payments, Embed in a website the app API.

Case	Content
Card	An app whose requirement is missing carries a line with a link symbol. With Not connected it reads “Requires {apps}.”, with Waiting “Resting until {apps} is switched on.”
Side panel	The section Requirement names, for each required app, its name, its state (switched on or switched off) and the link Open or Switch on.
Requirement is off	The app cannot be switched on. The card says “Requires {apps}.”, the side panel “The app builds on {apps}. Switch that on first.”
Requirement drops out later	The app stays switched on and rests in the state Waiting: “Set up, but resting.” The side panel says: “The app builds on {apps}. Once that is switched on, it runs again – with everything entered.”
Switching off a requirement	If a switched-on app builds on it, the confirmation is preceded by “{apps} will rest as well.” and followed by “Switch off?”

App

Location: card of an app. The app opens at the right edge. In an app that is set up, Access and Settings are at the top, otherwise What it does, How to use it and Data protection.

App-Store/AI review

AI reviewHints from a language model, never a block

Meeting point missing. Date 2 has no place.

Writing offers

AI review

Mistral AI SAS

Connected since 03.05.2027.

Access

API key

••••••••••••

From console.mistral.ai › API keys. Leave empty to keep the saved value.

Settings

Show before handing inOrganizers see the hints themselves. Otherwise only the team.

What it does

Reads an offer’s title, description, age, dates, meeting point and cost.
Names up to five hints: missing details, contradictions between text and fields, sentences that are hard to follow.
Shows them in the proof below the checks. Handing in and approving stay possible.

How to use it

Open the tab “Proof” of an offer. The hints stand below the proof run.
There are no new buttons: the hints appear by themselves.

Guide

Data protection

Where toEUWhatTitle, description, age, dates, meeting point and cost of the offerData category— (no personal data, content only)Category of data subjects—

DisconnectCancelSave

The connected app AI review.

Element	Content
Header	App-Store leads back to the catalogue, next to it the name of the app. The cross closes the app.
Title	Below the picture: name, above it in small type the group with its coloured square, below it the provider
Notice	“Connected since {date}.”, “Set by the installation.”, “Your credentials are not used.”, “Not available.”, “Not connected.”, “Set up, but resting.”, “Switched on.” or “Switched off.”, each with a sentence on the consequence
What it does	What the app brings about in fepli
How to use it	Where the app shows itself and what is to be operated there: a new button, a new entry or nothing. Guide opens the app's page in the manual.
Picture	At the top of every app, across the full width: a part of fepli as it looks with the app
Data protection	Where to with a flag: Germany, EU or USA; without a transfer Local. If something goes out, additionally What. In every app Data category and Category of data subjects; without personal data, “— (no personal data, content only)” or “— (no transfer)” is shown there. For apps with personal data additionally the Legal basis, for the map app a Note on consent.
Access	The credentials for the account with the provider. If the installation sets all of them, the section is omitted.
Settings	The switches and fields of the app, e.g. the Receiving domain of Replies by email
Connect	Saves the credentials and switches the app on. Message: “{name} connected.”
Switch on	Switches on an app that needs no credentials or whose account is already connected. Message: “{name} switched on.”
Save	Saves changes to a connected app. Message: “{name} saved.”
Disconnect	Is on the left of the footer. Confirmation prompt: “Disconnect {name}? The credentials saved here will be deleted.” After that the app no longer works. Message: “{name} disconnected.”
Switch off	Switches off an app without an account with a provider. Message: “{name} switched off.”
Cancel, Close	Closes the app without a change.

Rule	Content
Secret values	API keys and the Salt of pmPayment are saved encrypted and not shown again. The field shows a row of dots: “Leave empty to keep the saved value.”
Set by the installation	If the installation sets an account, it applies. The field carries a lock and the note “Set by the installation.” It cannot be overwritten.
Partly set	If the installation sets only the key, the other fields stay free: “The key is set by the installation. The rest is yours to choose.” This applies to the Sender of the SMS.
Credentials that do not apply	State Not used: “The installation sets a {provider} account of its own. It applies instead of the one you entered.” Disconnect deletes the saved credentials; after that the card shows Switched on with a lock.
Disconnecting apps of the installation	An app that the installation sets cannot be disconnected. The exception is the AI review.
Check the setup	Appears in the side panel of apps that need something outside fepli. Help text: “What is saved is what is checked.” Check now shows a green check mark or a red warning sign with a message for each item, Check again repeats the check. The page of an app names its items (Replies by email).
Scope	Changes apply immediately. In installations with tenants, they apply to the tenant.

Apps

Every app has a page of its own: what it does, what connecting and disconnecting bring about and where which data goes.

App	Provider	Group	Destination of the data
AI review	Mistral AI SAS	Writing offers & proofs	EU
Generate images with AI	OpenAI Ireland Ltd	Writing offers & proofs	USA
Translate content	DeepL SE	Writing offers & proofs	Germany
SMS notifications	Brevo GmbH	Communication > SMS	EU
SMS notifications	seven communications GmbH & Co. KG	Communication > SMS	Germany
Replies by email	Brevo GmbH	Communication > Replies by email	EU
Delivery tracking	Brevo GmbH	Communication > Delivery tracking	EU
Payments	fepli	Payments	Local
pmPayment	GovConnect GmbH	Payments	Germany
CMS	Contao	Website > CMS	Local
Map view	Mapbox, Inc	Website > Maps	USA
Web statistics	Plausible Insights OÜ	Website > Web statistics	EU
API	fepli	API & embedding	Local
Embed in a website	fepli	API & embedding	Local
Avatars	–	Admin panel	Local
Trainers & credentials	fepli	Team & child protection	Local