Date, time or variant?
An offer can have several dates or take place in variants. The choice determines places, participant lists and registrations. If you choose wrongly, you get confusing lists or families who pay twice.
Several dates for one group
If an offer has several dates, every registered person takes part in all of them. This suits a course with five meetings or a camp over three days. The offer then has one participant list and one number of places. The fee applies to all dates together.
The dates may fall on different days and at different times. Here too, a person takes part in all dates. For another offer at the time of one of these dates, they therefore cannot register through the website.
Variants for different groups
If the same offer takes place for different groups, these are variants. An example is a canoe trip that takes place on Tuesdays and Thursdays, each with its own group. Each variant has its own dates and places and keeps its own participant list. Families register for exactly one variant.
The team usually maintains content, own properties, contact persons, consent forms, pictures and downloads only once on the main offer, and fepli transfers them to every variant that takes them over from the main offer. Text and properties thus stay the same everywhere, even when they change. A setting determines which fields a variant takes over from the main offer and which it sets itself (Fields per variant). On the website, the group link combines all variants so that families can choose the right one.
Variants also play a role in place allocation. If a participant already has a place in one variant, they get no second one in the lottery. This prevents anyone from taking the same offer twice.
If a standalone offer later becomes a variant, it keeps its registrations. Each registration applies to one date, and the variant keeps its dates and places. The lottery prevents a double place as with any other variant.
Offers that take place daily
For offers on many days, the group decides. If the same group comes on all days, it is one offer with several dates. If different participants come each day, they are variants.
One variant per day, however, makes the public list long. Bundling often fits better, for example one variant per week.
Multi-day dates have a particular feature in registration. The check for overlap in time skips dates that last longer than one day. A participant can therefore register for a one-day offer alongside a multi-day camp.
Offers without a date
An offer without a date is an ongoing offer, for example a facility that is open during the whole event period. It stays open for registration as long as places are free. Without a date, fepli checks no age and lets nobody move up automatically.
A missing date can also be an oversight. The proof check therefore reports it as an error until the offer is marked as Ongoing offer without a fixed end.