Registrations

A registration connects a participant with an offer and records their registration status, their consents and their answers.

Viewing a registration describes the view of a single registration.

Uploaded file

Location: View file or No file in the column of a file question in the participant list, the answer to a file question in the registration, the file on Allocate places.

Passport photo of your child

File for Alex Beispiel's registration for Canoe trip

Required

passbild-alex.jpg0.84 MBInformationUploaded

File typeimage/jpeg

Download

Delete file

Replace fileThe previous file is deleted. Photos and PDF documents up to 10 MB are allowed.Choose a file or drag it here

The side panel for the question “Passport photo of your child”, with the name of the question in the head.

Element	Content
Preview	The image or the PDF, otherwise an icon; below it file name and size in MB
Information	Uploaded with the time, File type
Download	Downloads the file.
Delete file	In the menu (⋮) next to Download. Confirmation: “Permanently delete this file?” Only with the right to edit the participant list
Replace file	“The previous file is deleted. Photos and PDF documents up to 10 MB are allowed.” A file that you drag into the field or select there is uploaded immediately. Without a file the section is called Add file. Only with the right to edit the participant list

Case	Content
No file	“No file uploaded yet.”
File types	Photos (JPG, PNG, WEBP, HEIC) and PDF, depending on what the question allows
File too large	“The file is too large. Up to 10 MB is allowed.”
Wrong file type	“We could not accept this file. Photos and PDF documents up to 10 MB are allowed.”
Access	Whoever sees the participant list sees the files of the registrations that it shows (Access).

New registration

Location: Add participant in the participant list and on Allocate places, there without a chosen offer New registration; Add the first registration in an empty participant list; New registration in the tab Registrations of a participant; the Create palette entry Registration (quick entry). The offer or the participant of the entry point is preselected.

Alex Beispiel's registration for the canoe trip, with a consent and an extra question of the offer.

Field	Meaning and effect
Offer	Search from 2 characters by title or number (“Title or no.”), from non-archived seasons; organizers find only offers of their organizer profiles. Once chosen: number, date, organizers, the number of registrations and the free places, e.g. “3 free” or full; Change cancels the choice.
Participant	Search from 2 characters (“First or last name”). Finds only existing participants (Participants); organizers only those with a registration for their offers. Add new creates them there. Once chosen: name, age, account or No account, email address or no email; Change cancels the choice. If the age on the first date is outside the age limits: “Age outside the age limit” – “Register anyway?”. This is only a note; the Age tolerance is not taken into account here.
Status	new, taking part or on waiting list. As soon as offer and participant are chosen, “Suggested: {status}” names the suggestion of the running procedure; without a suggestion, e.g. in the lottery, it stays new.
Consents	Only as long as the offer or the season still requires open consents. Per declaration “required” or “optional”, plus Leave open (default) or Grant. Below them: “Logged with your name.”
Additional questions	Only if the offer or its season has extra questions; the season questions come first. An answer (Yes/No, number, text or an option of a Choice, with “+{amount}” if it has a surcharge) or Family answers: file questions always go to the family, the setting is missing there.
Commit	Default: on. A payment obligation arises immediately.
Notify family	Default: off. Locked without committing; likewise without an email address of the participant. Only with taking part and with committing does it send a notification.
Add & another / Add	If a required consent or required question stays open, they are called Create & send link: Commit and Notify family are dropped, because the family completes the registration via the confirmation link. If an email address is missing for this, the bar shows Contact missing · the link goes by email only fields for email address and mobile number; without a valid email address the button stays locked. The fields appear for a person entered in the side panel, for a child without a participant account, and for a child with a participant account only for the team and the family itself. The mobile number appears only if the participant has none. The entries fill in a missing detail only and never replace an existing one. Add & another then clears participant, status and the decisions; the offer stays chosen.

Note	Meaning
Added	“{participant} · committed” or “· in the batch”, with notification also “· notified”.
Added · link sent	The registration waits for the family: “{participant} completes the rest via link.” The email Complete registration contains a link that is valid for 14 days.
Notified	The message stays and offers View in outbox.

The team can bypass the registration deadline, registration limits and eligibility checks of the website (Rules of registration on the website).

Transfer participants

Location: Transfer participants under More actions of an offer and in the actions menu of a row of the offer list, the button of the same name in the tab Allocate and on Allocate places, Move to another offer in the selection of the participant list. Only with Registration via the website.

Canoe trip/Transfer participants

Transfer participants

Moves registrations to another offer.

Canoe trip (#214)Sportverein Elmsbrück

Canoe trip (#248)Sportverein Elmsbrück

Participants

Alex Beispiel(Paid – payment comes along)takes part

Mia Mustertakes part

Noah Beispiel(Already in target)takes part

Participants

Alex Beispieltakes part

Mia Mustertakes part

New attendance status

takes part

Settings

Commit registration statusA payment obligation arises immediately.InformRequires an email address.Let the waiting list move upFreed places go to the waiting list of the previous offer.

CancelTransfer

Two of three registrations for canoe trip #214 go to canoe trip #248; Noah Beispiel is already registered there.

Element	Content
Direction	The arrow between the offers shows where the transfer goes. Selecting it reverses the direction; the selection is cleared.
Target offer	“Search offer…”: from 2 characters by title or number, at most 20 hits from non-archived seasons, without the source offer; organizers find only offers of their organizer profiles. The target needs the same right to transfer as the source offer; an offer with Participant list only is not a target. When transferring into the searched offer, only offers with a future date appear. ✕ cancels the choice.
Participants	On the left the registrations of the offer being transferred from, with status and checkbox. “(Already in target)” cannot be selected. “(Paid – payment comes along)”: The receipt item moves to the new registration, the amount is not recalculated. On the right the registrations of the target, below them in yellow the selected ones with their new status
New attendance status	takes part, on waiting list or new. Default: new. With takes part fepli does not check the number of places in the target.
Commit registration status	“A payment obligation arises immediately.” Default: on
Inform	“Requires an email address.” Default: off. Only with takes part and with committing: notification Registration confirmed (first come, first served). Otherwise: “There is no notification for this status.”
Let the waiting list move up	“Freed places go to the waiting list of the previous offer.” Default: on (Moving up)
Transfer	Only with a target and at least one selected registration. Creates new registrations in the target and deletes the registrations in the source offer; the families are not asked. Message “Transfer participants” – “{count} registrations transferred.” with Show participant list for the target. After Inform also “Participants notified” with Show message

Link to the registration

Access: Send the link to the family; Manage registration in a newsletter with Attach registration details; a comment with Include registration details, only in the email to the family (Understanding the interface). The admin panel does not show the link itself.

Rule	Content
Meaning	A registration's personal link
Address	`/anmeldung/{Nummer}?valid=…`, signed
Validity	14 days; afterwards “This link has expired” with Request a new link
Functions for the family	View the registration, give open consents, correct answers, replace files, withdraw
Consents without being signed in to the account	The person enters their name and their email address. The consents take effect only with the link in the email to this address (Consents).
Forwarding	As long as consents are open, the page shows the box “Forward to the legal representative” with a link of its own and Copy link. This link is also valid for 14 days.
Withdrawing without being signed in to the account	The family receives an email with a confirmation link that is valid for 24 hours. Only this link withdraws the participant.
After the withdrawal	“This registration is withdrawn — the details can no longer be changed.”
Created by the team	Banner: “Our team created this registration for you.” The banner also appears for registrations that a service account created through the API.
Families without an account	The link to the registration is the only access to their registration.
Links with `/einwilligung/…` or `?token=…`	Show “This link has expired”.

Send the link to the family

Location: actions menu (⋮) of a row of the participant list; icon next to “Pending” in the column Consents (Participant list); icon next to “Consent outstanding” on a card of the Allocate view.

Send the link to the familySends the family a link to Noah Beispiel's registration to add consents and details. The link is valid for 14 days.

Send link

Link sentThe link to Noah Beispiel's registration is on its way. It is valid for 14 days.

Element	Content
Send the link to the family	“Sends the family a link to {name}'s registration to add consents and details. The link is valid for 14 days.” The link itself does not appear.
Send link	Sends the email.
Link sent	“The link to {name}'s registration is on its way. It is valid for 14 days.”

Rule	Content
Recipient	Email address of the participant, otherwise of their participant account
Email	Subject “Your link to the registration”, button Open registration. Fixed text, not customisable under Notifications. In the outbox it is called Link to the registration.
Visible to	Everyone with access to the participant list, for the registrations that the list shows them. If the season requires an Organizers’ consent, only once it is confirmed.
Not offered	For withdrawn and without an email address