Files

In the Files area, admins and organizers manage images, logos and attachments in folders.

Storage and access

Location: Files in the sidebar, for admins and organizers. The address is beispiel.fepli.eu/admin/dateien, followed by the storage and the folder path.

Storage (tab)	Content
Images	Images of the offers, including AI-generated ones
Logos	Logos of the organizer profiles
Attachments	PDF downloads of the offers and attachments of notifications

Who	Sees
Admin	all files
Organizer	files they uploaded themselves, files on offers of their own organizer profiles and the logos of those profiles

Everyone who sees the area may create folders, upload and move files. Only admins may delete.

Library

beispiel.fepli.eu/admin/dateien/media

☀️

FilesNew⌘ ↵

FilesCreate folderUpload

Images 48Logos 3Attachments 5

Images2 without alt text1 without creator3 unusedFile name …NewestList

Canoe trip3 files

kanus-am-steg.jpg1.2 MB · 1 offerAlt text missinglagerfeuer.png860 KB · not usedAlt text and creator missingAI-generatedsee-morgens.webp2.1 MB · 2 offers

If a folder contains only folders: “There are no files in this folder yet.” An empty folder shows the area “Nothing in “{folder}” yet.” with Choose files and Move from another folder.

Element	Content
Create folder	Asks for the Name of the folder in a tile (Folders). In every storage.
Upload	Opens the file selection (Uploading).
Tabs	Images, Logos, Attachments, each with the number of files you see.
Folder path	Storage and folders down to the open one. The names before it are links.
Counters	Count the files of the open folder where something is missing: “{count} without alt text” and “{count} without creator” (yellow, images only), “{count} unused” (grey, in every storage). A counter appears only if it counts something. Selecting a counter filters the list, selecting it again removes the filter. Without a match: “No file matches this filter.”
Search files	Placeholder “File name …”. Searches the file name in the open folder. Without a match: “No file matches “{query}”.”
Sort by	Newest (default), Name A–Z, Size (largest first).
View	Tiles (default) or List (List columns).
Folder	Tile or row with the name and the number of files you see in it: “empty”, “1 file”, “{count} files”. Selecting it opens the folder. Folders come before the files, sorted by name.
File	Tile with preview, name, size and use: “1 offer”, “{count} offers”, for logos “1 profile”, “{count} profiles”, otherwise “not used”. Below it, in yellow, is what is missing (Notes on missing details). Selecting it opens the side panel. If the file is missing from the storage, “File missing” appears instead of the size.
AI-generated	Mark on the tile of an image, in the list “AI” after the name (AI label).

List columns

Column	Content
Name	File name, below it the format
Used in	Names of the offers, for logos of the organizer profiles; otherwise “not used”
Creator	Only in the Images storage; if it is missing, “Creator missing” appears in yellow. For AI-generated images the column stays empty without a note.
Format	Only in the Logos storage
Title	Only in the Attachments storage; if it is missing, “Title missing” appears in yellow
Size	File size
Uploaded	Date

Notes on missing details

Note	Applies to
“Alt text missing”	Images without Alternative text
“Creator missing”	Images without Creator that are not marked as AI-generated
“Alt text and creator missing”	Images where both are missing
“Title missing”	Attachments without Title

A file's side panel

The side panel opens beside the list when you select a file. The cross in its header closes it.

kanus-am-steg.jpg

DownloadCopy linkMove

TypeJPGDimensions3000 × 2000Size1.2 MBUploaded05.10.2026 · Kim Beispiel

Alternative textmissing – please addCreatorKim Beispiel

AI-generatedThe website labels the image.

Used in 1Offer

Canoe trip

Delete …

Element	Content
Download	Downloads the file.
Copy link	Puts the address of the file on the clipboard. Message: “Link copied.”
Move	Menu “Move to” with the other folders of the storage and No folder. The menu appears if there is another destination. The file keeps its record and its offers. Message: ““{name}” moved to “{folder}”.” If there is already a file of that name: ““{folder}” already has a file named “{name}”.”
Type, Dimensions, Size, Uploaded	File extension, dimensions in pixels (images only, except SVG), size, date and the name of whoever uploaded the file
Alternative text	Images only. The pencil opens the field with the placeholder “What can be seen?” and the note “For screen readers and search engines. One sentence, without “image of”.” Enter saves, Esc discards, Save and Cancel do the same. Message: “Saved.” If the field is empty, “missing – please add” appears in yellow.
Creator	Images only. Placeholder “e.g. Sabine Vogt”, note “Shown as the image credit below the image.” Operation and message as for Alternative text. For AI-generated images, “–” appears instead of the yellow warning when the field is empty.
AI-generated	Images only. Switch with the note “The website labels the image.” Messages: “Labelled as AI-generated.”, “Label removed.”
Used in	Images and attachments only: the offers the file is attached to, with their number. Selecting one opens the offer. Admins see all offers, organizers the offers of their organizer profiles. Without an offer: “Not on any offer yet.”
Offer	Attaches the file to another offer. The search has the placeholder “Name or number, min. 2 characters” and reports “At least 2 characters.” or “No other offer found.” Organizers find only offers of their organizer profiles. Selecting a match attaches the file. Message: “Attached to “{offer}”.”
Delete	Admins only. Opens the dialog “Delete “{name}”?” with Delete permanently (Deleting). Message: ““{name}” deleted.”
Title	Attachments only. Placeholder “e.g. Packing list canoe trip”, note “The name of the attachment on the website and in emails.” Operation and message as for Alternative text.
Belongs to	Logos only: the organizer profiles with the logo and their number. Selecting one opens the organizer profile. Without a profile: “Not on any organizer profile yet.”

Folders

Element	Content
Name of the folder	The name is the folder in the path. At most 64 characters, without a slash, not starting with a dot.
Create	Creates the folder in the open folder. Enter does the same, Esc or Cancel discards. Message: “Folder “{name}” created.”

Message	Cause
“The folder needs a name.”	The field is empty.
“This name already exists here.”	The name already exists in the open folder.
“No slashes, and not starting with a dot.”	The name contains a slash or starts with a dot.
“64 characters at most.”	The name is longer.

Uploading

Files are uploaded into the open folder, with Upload or by dragging them onto the list. While you drag, “Drop to upload to “{folder}”” appears, in an empty folder “Drop to upload.” While uploading, the tile shows “uploading …”; there is no progress display. Afterwards the side panel of the first uploaded file opens.

Storage	Formats	Limit per file	Message
Images	JPG, PNG, WebP	6 MB	“Uploaded. Alternative text and creator are still missing.”
Logos	JPG, PNG, WebP, SVG	1 MB	“Uploaded.”
Attachments	PDF	6 MB	“Uploaded. The title is still missing.”

If a file is rejected, “Not uploaded – {reason}” appears above the list with the file name and the reason.

Other places where files are uploaded:

Place	Limit	Formats
Offer > Media & downloads > Images	6 MB	JPG, PNG, WebP
Offer > Media & downloads > Downloads	6 MB	PDF
Organizer profile (admins)	1 MB	JPG, PNG, WebP, SVG
Master data (organizers)	1 MB	JPG, PNG, WebP
Notification, PDF attachment	1 MB	PDF
Newsletter, Email attachment	6 MB	PDF

Other file	Attached to
File that a family uploads for an additional question	the registration (Registrations)
Attachment of an email reply	the conversation; admins only, as a download

Moving

In an empty folder, Move from another folder opens a dialog. It is available in every storage. You move a single file in the side panel.

Move to “Canoe trip”

No folder 4Campfire 2File name …

kanus-am-steg.jpg1 offerlagerfeuer.pngnot used

see-morgens.webp2 offers

steg.jpgnot used

2 images selectedSelect allLinks to offers are kept.CancelMove 2 images

Element	Content
From folder	The other folders of the storage and No folder, each with the number of files. Folders without files are missing.
Search files	Placeholder “File name …”. Without a match: “No file matches “{query}”.”
Files	Tiles with name and use. Selecting one turns the checkbox on or off. Without files: “There are no files in this folder.” or “There are no files to choose from.”
Select all / Select none	Selects all files of the view or clears the selection. Beside it appear “{count} images selected”, for logos and attachments accordingly, otherwise “Nothing selected”, and “Links to offers are kept.”
“Move {count} images”	Moves the selected files into the folder in which you opened the dialog, for logos and attachments accordingly. For one file or none, the button is called Move; without a selection it is disabled.

Message	Meaning
“{count} images moved to “{folder}”.”	The files are in the destination folder, for logos and attachments accordingly.
“Nothing moved: “{folder}” already has files of these names.”	A file is never moved over a file of the same name.

Deleting

The dialog “Delete “{name}”?” names the consequences for each storage. All end with “This cannot be undone.”

Storage	Consequence
Images	“It will be removed from {count} offers.” Without an offer: “It is not used anywhere.”
Logos	“It will be removed from {count} organizer profiles.” Without a profile: “It is not used anywhere.”
Attachments	“It will be removed from {count} offers and from emails that attach it.” Without an offer: “It is not used anywhere.”

AI label

Place	Effect
AI-generated switch	Sets or removes the label of an image (Side panel).
Generate picture on the offer	The image generator puts the label on every image it creates and leaves Creator empty (Offer form).
Tile, list	Tile “AI-generated”, list “AI”.
Website	“AI-generated” appears below the image.