ManualHow-to guidesAllocating placesAdmins
Write to an offer's participants
If something changes for an offer, e.g. the meeting point, send an email to all families with a place.
Prerequisites
- Access to the participant list as an admin or as a member of one of the offer's organizer profiles.
Steps
- Open the offer.
- Switch to the Participant list tab.
- Select Email. The newsletter opens with this offer and the registration status takes part.
- To also write to the waiting list, additionally select on waiting list under Registration status.
- Enter Email subject and Email text, e.g. the subject
New meeting point for the canoe trip. - To receive a sample email at your own address, turn on Send a copy to me.
- Select Continue to review and review the email.
- Select “Send to {count} recipients” and, in the confirmation, Send for good.
beispiel.fepli.eu/admin/angebote/…/teilnahmeliste
DetailsEditParticipant listAllocateProofAccess
Participant listConsents
EmailAdd participant
beispiel.fepli.eu/admin/kommunikation/rundmail
Newsletter
1Compose2Review3Sent
01Recipients
Canoe trip
takes part
on waiting list03Compose message
Email subjectNew meeting point for the canoe trip
Email textWe are meeting at the boathouse.
Send a copy to meA sample without personal links, to robin.beispiel@example.org.
12 addresses · preview on the right
Save draft
Continue to review →Compose② ReviewSent
Please check
On12 participantsChoicetakes part, on waiting listAlso goes to registrations no place (on waiting list). Change in step 1.← Back to editing
Send to 12 recipientsSend newsletter now?
The email goes to 12 recipients. Cannot be undone.
CancelSend for good
The newsletter opens with the Canoe trip and the status takes part. As long as on waiting list is selected, it points out registrations without a place.
Result
Sending runs in the background; you see replies in the outbox, and delivery with the app Delivery tracking. If Attach registration details is turned on, each email contains the family's registration with its link.
If it does not work
| Problem | Remedy |
|---|---|
| Email is missing. | You look after the offer only individually through Access. Ask a member of the organizer profile or the team to write to the families. |
| on waiting list is missing under Registration status. | The newsletter reaches only people whom your participant list shows you. It does not show you the waiting list. Ask the team to write to the waiting list. |