Viewing a registration

The view of a registration shows participant, contact, consents, extra questions and the history of the registration in one place.

Access

Way	Behaviour
Name in the participant list	Opens the registration as a side panel above the list. Address `/admin/angebote/{Angebot}/anmeldungen/{Anmeldung}`. The context bar shows “{position} of {total}”; Previous registration and Next registration page through the unfiltered list in its order.
Action View registration, a participant's registrations, Other registrations of {name}	Address `/admin/anmeldung/{Anmeldung}`. The context bar names the offer; paging is not possible.
Organizers	Open only registrations that their participant list shows them (Participant list), and page only through these. This also applies to uploaded files (Uploaded file).
Confidentiality agreement	If the season requires an Organizers’ consent, organizers open a registration and its files only after they have confirmed it. Does not apply to admins.

Areas

Area	Content	Visible to
Context bar	“Participant list · {offer}”, when opened from the list also “{position} of {total}”, Previous registration, Next registration and Open as page	everyone with access
Head	Avatar, name, age; “Account {name}” or No account; link “Everything about {name}”	everyone with access; “Everything about {name}” only for the team
Status	Registration status, e.g. “takes part”. For the team a menu that puts every choice into the batch; otherwise it opens Change participation status. “in the batch” with the previous status as long as a choice is not committed. Next to it “registered {date} by {name}”	everyone with access; the menu only for the team
Offer card	“{offer} · #{number}”, organizers, date and meeting point; opens the offer	everyone with access
Tiles	Fee: fee or free, plus paid, outstanding or no payment obligation. Consents: “{granted} / {total}”, plus complete, “{count} open” or “{count} only not objected to” (former opt-out declarations without a decision). Extra questions: “{answered} / {total}”, plus answered or the open required questions	everyone with access; Fee only admins
Consents	Per declaration Granted, Declined, Revoked, No objection or Open (“Not decided yet”). After a decision “Declared by: {name}” with the time, after a revocation also “Revoked: {name}” with the time. With Edit: Grant, Revoke, Log changes	everyone with access, if the offer or the season has declarations; Edit only the team
Additional questions	Answers, otherwise “Not answered”. The season questions come before the offer’s questions. Changeable with Edit, applied with Save	everyone with access, if the offer or its season has extra questions; Edit only the team
History	Status changes, receipts and messages of the registration (Timeline) together with the comments, filtered by Everything, Notes or Events (Understanding the interface)	everyone with access; organizers only comments
Participant account	Name of the account, mobile number and email address; without an account “Entered by {name}” if the team entered the registration, otherwise “Anonymous registration via the online form”	Team
Other registrations of {name}	The participant's other registrations with status, offer and first date; opens the respective registration	Team, if there are more
Receipts	Receipt number and amount; opens the receipt only with the role View and create payments, otherwise it has no link	Admins, if there are any
Foot	“{name}'s profile”, Withdraw	Team; Withdraw only as long as the registration can be withdrawn

Timeline

The timeline merges the status changes, receipts and messages of a registration in the order of their time. It is in the area History, filtered by Events.

HistoryEverythingNotesEvents

Paid· Jo Beispiel· 1 month ago
Receipt 1042
Admission notice· 1 month ago
Confirmed· Lottery· 1 month ago
Registered· Jo Beispiel· 2 months ago

Four stations of a registration for the canoe trip, from the payment back to the registration.

Element	Content	Visible to
First station	Registered if the registration came in as “new”, otherwise “Registered — {status}”, e.g. “Registered — Confirmed”. Icon: person with a plus	everyone with access
Status change	Confirmed, Added to the waiting list, Withdrawn, Rejected, No place received or, back to “new”, Registration received. Below it the reason for the decision, if there is one (Decision reasons). Icon: flag	everyone with access; reason for the decision only the team
Actor	After the station “· {name}” of the person, “· {name} (service account)” or, if the lottery decided, “· Lottery”. Older entries also state “First come, first served”. Without an actor this detail is missing.	everyone with access
Colour	The circle and the icon of the station have the colour of the status the change leads to (Colours of the status changes)	everyone with access
Message	Every message that fepli processed for the registration, named as in the outbox, e.g. Admission notice, Attendance status changed, Link to the registration. Also without an email, e.g. Attendance status changed after a withdrawal without notification. Messages without a recipient are called Allocation committed, Dispatch of decision letters and Withdrawal processed. If the run Dispatch log has deleted the entry of a message, it is missing (Data subject rights). Icon: paper plane	everyone with access
Receipt	One station per receipt that carries the registration: Receipt issued or Paid, below it “Receipt {number}”. The actor is whoever created the receipt. A receipt for several siblings is one station. A paid receipt is placed by the time of its creation.	Admins
Time	The time that has passed since, e.g. “2 months ago”. Date and time appear when the pointer rests on it, e.g. “12.05.2027 10:14”.	everyone with access

Colours of the status changes

Colour	Stations
Green	Confirmed, Participated, Paid
Yellow	Added to the waiting list, Email confirmation requested, Consents requested
Red	Withdrawn, Rejected, No place received, No-show
Grey	Registered, Registration received, Receipt issued, messages

Rules

Rule	Content
Order	The newest station is at the top.
First station	Has the colour of the status the registration came in with; “Registered — Confirmed” is green, for example. Participated, No-show, Email confirmation requested and Consents requested appear only here.
No station	A change without a status change, e.g. a corrected answer
Without stations	The area History shows “Nothing has happened yet” under Events.
Source	Log, receipts and messages of the registration. The timeline stores nothing itself.

Actions

Action	Effect	Visible to
Status	Opens Change participation status. The same right applies as for Change participation status in the multiple selection of the participant list.	with the right to edit
Grant, Revoke	Warning: “Consents should be given by the entitled person themselves.” – “Your name is stored as the person who recorded it. Use only with documented instruction, e.g. a signed paper form — upload it as evidence.” Grant creates a consent with your name. Under Evidence (scan or photo of the signed form) you upload the form: PDF, JPG or PNG, up to 10 MB; fepli stores it with every consent you give with it. The family receives a copy by email (Copy for the family). Revoke creates a No with your name; a consent that was granted is thereby revoked. After a revocation or No from the person, the log notes “Consent recorded again after withdrawal” when you Grant again (Consents).	Team
Withdraw	Sets withdrawn without confirmation and without an email to the family. If the waiting list may currently move up, the next person receives the place and an email (Moving up).	Team