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ManualHow-to guidesAllocating placesAdmins

Change an offer's allocation by hand

When an offer's allocation of places does not fit, e.g. after the automatic allocation, correct it by hand. Families learn no intermediate states.

Prerequisites

  • Account type Admin, or organizer in a season that allows Allocate places under What organizers may do themselves. Organizers see the Allocate tab only as long as they may see the participant list.
  • The offer has Registration via the website.

Steps

  1. Open the offer.
  2. Switch to the Allocate tab.
  3. Under Decisions, select Collect first.

The offer on the Allocate tab. In Collect first mode, fepli does not send emails right away.

  1. To change the status of a registration, use one of these ways:
    • Drag the card to the column Allocated, Waiting list, To decide or Not taking part.
    • Open the card's menu with the right mouse button and select Confirm, Put on the waiting list, Withdraw or Not fulfilled.
  2. To set the order of moving up, drag the cards in the Waiting list column to the right place.
  3. Make sure that the Allocated column reports no overbooked places.

The Allocate view with its four columns. In the Waiting list, the order decides who moves up.

Result

The changes are in the batch, and the collection bar shows “{count} changes collected”. fepli has not sent any email yet.

The collection bar above the columns of the Allocate view.

If it does not work

ProblemRemedy
A registration with friends reports “Parted — …”.Part of the group has a different status. In Allocated, select Bring in {names}, or in To decide, select Confirm {names} too (Registration with friends).
Participants wanted to take part together but do not appear as a registration with friends.The code was not redeemed. Review the timeline of both registrations and give both the same status.
Families receive emails right away.The mode is set to Notify right away. Under Decisions, select Collect first.

See also

← BackDecide a season's open registrations by handNext →Commit registrations